Terms and Conditions
PLEASE READ THESE BOOKING CONDITIONS CAREFULLY AS THEY ARE AN IMPORTANT PART OF THE CONTRACT FOR YOUR TOUR.
Tours advertised on our website are operated by Planet Way Round, Chauhan Tower, Triwani Chonk, Shahzadpur, Ambala, Haryana, India,1 34202 and are subject to the following conditions:
To book a place, complete the application with 50% of pack cost deposit. You will receive a confirmation and more information about the tour. Balance is due no later than 60 days before departure.
Cost includes all as mention on tour plan.
Not included in costs
International flights, passports, visas, insurance, medical costs, immunizations, cost of evacuation, alcohol, laundry, excess baggage charges, expenses arising from delays or extension of a tour due to weather, political issues, illness or other causes beyond our reasonable control, and tips to guides and staff.
We will try to cater for any special requests, such as single room or special dietary needs made at the time of booking. We will let you know about any charge for the request. We can only guarantee requests which are confirmed in writing or those which have incurred a charge.
Changes in cost of tours
Planet Way Round reserves the right to increase the prices of tours at any time without notice.
Medical and Health
Please let us know well before departure of any health problems. The tour leader has the right to disqualify any member at any time if they feel the tour member is unable to safely complete the trip or is putting the group at risk. Refunds are not given under these circumstances.
If we change or cancel your booking
Although we will make every effort to ensure that the details of tours are accurate. We may occasionally have to use alternative accommodation. If this happens, accommodation provided will be at an equal, or higher, standard to that originally advertised. Also, due to the very nature of traveling in this part of the world, sometimes parts of tours may have to be altered or cancelled at short notice. Should this happen, we will provide alternative routes whenever possible.
Tour members must have their own travel insurance. This is an essential for travel in the Himalayas and must include emergency evacuation coverage. We assume no liability over medical care due to remoteness and facilities but will make sure you get the best available, as there are trained medics on the tours.
Motorcycle /Jeep deposit (If Required)
A motorcycle deposit is required prior to tour departure. The amount is generally 40% of the value of the bike and is refunded after the tour. We are not liable to replace a damaged motorbike although we will do our utmost to repair damaged bikes or supply a replacement.
If you cancel or change you’re booking
If a reservation is cancelled by tour member, your deposit is returned minus cancellation fee as follows.
Planet Way Round reserves the right to cancel the tour for any reason, including insufficient numbers. If this happens refunds will be made in full which constitutes full settlement. In the event a tour is cancelled or ended early due to reasons out with our control such as, but not limited to, riots, strikes, government restrictions, floods, earthquakes or any other act of God, this contract becomes invalid. In addition, refunds may occasionally be offered in other circumstances at the discretion of the management.
Planet Way Round Ltd reserves the right to accept, decline or retain any tour member from any tour at any time on the grounds of member not complying with local traffic laws or our own requirements for group travel. Tour members agree to accept the rules and authority of Planetway Round and its guides and contractors.
Release of Liability and Assumption of ALL Risks
I hereby acknowledge that on any Planet Way Round tours there are risks including, but not limited to traveling in mountainous terrain, altitude, forces of nature, civil unrest, all forms of transportation, accident or illness in remote areas without means of rapid evacuation or proper medical facilities.
I hereby release Planet Way Round, their guides, outfitters or contractors from any and all liability arising from death, illness, injury, emotional trauma, delays, loss or damage to personal property, negligence or recklessness of any kind, and from any and all claims, demands or expenses resulting from the tour.
I acknowledge that part of the appeal of adventure travel is in different risks than we would normally face in our daily life, and that these risks are one of the reasons for my participation on such a tour.
The above Release of liability and Assumption of all risks statement applies to all members of my family, including any minors accompanying me, and are binding upon my heirs, legal representatives and assigns.
I have carefully read and agree to all the conditions as stated under Terms and Conditions, especially Reservations and Cancellation and refunds. I have also read Release of Liability and Assumption of All Risks paragraphs and agree to the same.
Signature of applicant:
Please include a photocopy of passport picture page, visas, insurance and International Motorcycle drivers License.